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Virtual board meetings are becoming more common in a variety of organizations. However, they come with their own challenges. Virtual meetings require a completely different organizational degree than in-person meetings and the technology could be an ongoing learning curve. Boards can move to the new technology smoothly by following these simple guidelines.
The first step is to make sure all participants are equipped with the correct equipment. This includes the correct equipment, which should be tested before the meeting, as well as a reliable internet connection. Board members should also prepare for the meeting ahead of time by reviewing their documents and preparing for any discussions they might have.
Another important aspect is to make sure everyone is aware of the appropriate manners for virtual meetings. This means that you must be respectful to the other participants, avoiding interrupting and being aware that others are unable to discern your facial expressions and bodylanguage. It is also crucial to disable microphones when not speaking and to avoid background noise or distractions. Board members should be encouraged by their supervisors to ensure that their homes are camera-ready. This means that they should remove all personal items as well as distracting objects.
It is also important to keep the meeting to schedule and to avoid overfilling the agenda with lengthy discussions that could distract the discussion. It is also crucial to allow breakout sessions if you believe that the main discussion isn’t being attended. In addition, it is crucial to ensure that all of the pertinent issues are addressed and that the whole meeting is recorded to be used in the future for use.
