A data room can provide the security to share confidential business files with partners, investors and other stakeholders. It includes features such as watermarking, auditing and granular settings for access control. When selecting a data room vendor, think about the types of security it offers and whether it supports the type of file formats that your team uses.
Some providers also offer extra security features like auto-indexing or fence view. Additionally, search for a system that allows you to synchronize the contents of your desktop, FTP, or other external storages to the data room for quick and simple arrangement. Find out whether the data space has an multilingual search tool as well as OCR to search text within PDF and images.
It is also crucial to determine if the selected provider can redact specific fragments or the entire content of the document. This feature can protect sensitive information by removing personal information from PDFs or images.
The best VDR providers provide extensive reporting and analytics features that allow you to monitor activity on your virtual data room. Find a solution that will automatically monitor all file uploads, downloads and views as well as allow you to build custom reports based on the activities.
A trial for free is another benefit you must look for. It lets you try premium features like data uploading, innovative collaboration and security features without having to commit immediately. iDeals offers a free 30-day trial that gives you unlimited preparation time, 2 administrators, 500 MB of storage space, the ability to secure your files, dynamic watermarking and basic digital rights management system.
